Approval Request Process

ARTICLE SUMMARY

This article explains the Confidentiality Statement and Restriction for Use and the Approval Request Process. Click HERE to view the table of contents.

Author: David Drever

Date: October 22, 2019

Document Status: Version 1.0

Confidentiality Statement and Restriction for Use: 

"This report contains confidential material proprietary to Protiviti Inc. ("Protiviti"), a wholly owned subsidiary of Robert Half ("RHI"). RHI is a publicly-traded company and as such, the materials, information, ideas, and concepts contained herein are non-public, should be used solely and exclusively to evaluate the capabilities of Protiviti to provide assistance to United Church of Canada (“Client”), and should not be used in any inappropriate manner or in violation of applicable securities laws. The contents of this proposal are intended for the use of the Client and may not be distributed to third parties. This proposal does not constitute an agreement between Protiviti and the Client. Any services Protiviti may provide to the Client will be governed by the terms of a separate written agreement signed by both Protiviti and Client.

This proposal is based solely on information provided to us by the Client, which we have not verified.

Accordingly, we are not responsible for any inaccuracies in that information. Furthermore, changes in the Client's definition of requirements will necessarily affect the proposal set forth herein."

TABLE OF CONTENTS

Document Overview

Version History

Approvals

Approving/Rejecting Photo Requests

This document provides the steps and processes the Approvers within the Digital Asset Management system must take in order to complete the photo upload and photo request processes.

Version History

Approvals

When a user has completed the upload of their photos and set the metadata, they will indicate they are ready to move the photos into the digital asset management system. 

Follow these steps to complete the process:

1. As users request permission to move data into the asset database, approvers will receive an email indicating the request: 
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2. Before clicking approve or reject, click on the link to view the contents of the document set (folder) being uploaded.

3. The link will take the approver to the location the photos are being prepared.  All of the metadata is listed there for review.  Ensure all required metadata has been filled in by the uploader(s).

4. Once the photos have been reviewed return to the email and select approve or reject as necessary.

5. An optional text box will appear to provide the means for feedback.  It is highly recommended to provide feedback if the photos are rejected. 

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6. Click Submit after entering feedback.

Approving/Rejecting Photo Requests

When users request access to utilize photos from the Digital Asset Management system, an approval request will occur should any photos in the request not have an availability value of Public. 

Use the following steps to complete the approval process:

1. When a request is received the approvers will receive an email requesting permission.  The email will contain the list of the photos that are not public as well as the reasons for requesting the photo.
   • Note: Only photos that are not public are listed in the email.  Any photos with availability of Public will be bundled with the non-public photos should approval be received but are not required for approval.
   • Clicking on the photo will take the reviewer directly to the photo.  It will also allow them to review the metadata connected to the photos.
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2. Once the photos have been reviewed return to the email and select approve or reject as necessary.
   • An optional text box will appear to provide the means for feedback.  It is highly recommended to provide feedback if the photos are rejected
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3. Click Submit after entering feedback.