How to Use Room Finder in Outlook

ARTICLE SUMMARY

This article outlines the steps to use room finder in Outlook.

When you need to book a room, there is a quick short cut for determining which rooms are available. Follow the quick steps below:

1. On the Menu Bar, click on “New Items” and select “Meeting” from the drop down list.
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2. The meeting request screen will appear.
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3. Select the date and time you want to book a room for.
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4. Go to Room Finder and select "GCO Room List" from the "Show a room list" drop down. If the Room Finder is not showing on the right side, click the "Room Finder" button on the ribbon above.
5. The list that appears in "Choose an Available Room" are those available at the time requested.
6. Highlight a room within the list; it will appear in the "To" box.
7. Continue to invite others to the meeting and send as usual by adding them to the "To" box.