From April 1 to June 30, ministry personnel (including candidates in Supervised Ministry Education appointments or other appointments) need to submit their annual declaration on criminal charges on ChurchHub. This is a short online form that asks you to declare whether or not you’ve had criminal charges in the last year. 


It replaces the need to get a police records check every 5 years. 


The online form has to be filled out every year, by June 30, so that you are in compliance with the standards of the United Church for ministry personnel, which includes being eligible for calls or appointments (and in some regional councils, being eligible for licenses for sacraments and marriage licenses).


To fill out the annual declaration, log in to and click on “My Ministry Page.” Look to the right for the “My Professional Requirements” box and then select the “View” link next to “Annual Declaration 2021” which will open the form:


You will then need to enter the date of your last police records check (see screenshot below). 

**helpful tip: upload your police records check to your Private Documents folder on ChurchHub, so you always have access to it**

See the .mp4 video file attachment below for help in using the calendar to enter your Annual Declaration date



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